Registration Information
Early Bird Discount
Register early and save! SAVE International offers a discount on conference registrations received by the business office before 5:00 p.m. Friday, May 1, 2009. Registrations received afterward will not be discounted.
Registration is not yet open. Registration is scheduled to open in January 2009. Please check back.
Registration Types
SAVE International offers the following types of conference registrations:
- SAVE International Member: Members of SAVE International and affiliate organizations enjoy a discounted registration fee. If you are not a member, you may join with your conference registration to take advantage of this preferred discount.
- Non-Member: Individuals who are not members of SAVE International will receive full registration access and a one-year complimentary membership with payment of the non-member conference registration.
- Group: Businesses and organizations can send five employees for the price of four member registrations.
- Guest: Guest registration covers meal functions for friends and family members accompanying conference attendees.
- Module I: Individuals who attend the Module I or Module II certification training courses need not register for the conference. The Module I and II registration fees include the President’s Reception, continental breakfasts, and lunches. Those who wish to attend the Awards Banquet ($75) must register for that event separately.
- Government VM Conference: Individuals attending the Government VM Conference who also attend the SAVE International Annual Conference receive a $25 discount off the Government VM Conference registration. If you are attending the Government VM Conference only, the registration fee is $175.
Special Discounts
SAVE International offers special discounts as follows:
- Sustaining corporate members receive one complimentary conference registration during the calendar year in which their memberships are paid.
- Affiliate member organizations receive one complimentary conference registration for an official representative of that organization.
New members (since February, 2007) may redeem discount vouchers for $100 off conference registrations. Discount vouchers may be redeemed up to two years after joining SAVE International and may only be used once.
Technical program speakers may redeem voucher discounts of $200 toward their conference registrations. Discount vouchers may only be redeemed for the conference dates indicated on the coupons.
Session moderators, forum panelists, and workshop instructors are not eligible for speaker discounts.
Families & Friends Policy
SAVE International welcomes families and friends who accompany attendees. We invite them to enjoy the conference program. Attendees must register these guests. Admission is $200 for each guest accompanying an attendee and include the President’s Reception, Awards Banquet, and general assembly meals.
Deferred Payment Option
Those who register online may opt to have their credit card payments held until Monday, June 15, 2009.
Registation Policy
Full payment must accompany all conference and workshop registrations before they will be processed. SAVE International accepts payment via cash, check, credit card (MasterCard, Visa, American Express), or wire transfer. Payment must be in United States currency. Make checks payable to SAVE International. For wire transfer information, please contact the SAVE International Business Office at (937) 224-7283 or at info@value-eng.org.
Conference and workshop registrations are generally processed within two business days of receipt by the business office. Should your payment be declined for any reason, your registration will be canceled immediately and the business office will mail you an invoice for the outstanding charges, plus a service charge of $75.
Confirmation of Registration
The society business office will send written receipts upon request for conference and workshop registrations.
SAVE International’s web server automatically confirms successfully submitted conference and workshop registrations made online. If you register for the conference online and do not receive this electronic confirmation, then your registration was not successful. Please try again.
Please remember, no information delivery process is infallible. Glitches in technology and lost email unfortunately may cause some registrations not to be received by the business office. To confirm the receipt of your conference registration, please contact the business office at (937) 224-7283 or at info@value-eng.org.
Cancellation and Refund Policy
Conference, workshop, and other event cancellations must be received in writing to be eligible for a refund. SAVE International assesses a $75.00 cancellation fee against all conference and workshop registrations canceled no later than May 1, 2009, even if the deferred payment option has been selected. No refunds will be given for any cancellations received after May 1, 2009.
Program Cancellations
In the event of a program cancellation involving a workshop or other optional event, SAVE International will attempt to notify those registered for that event. Notices will offer to credit the event registration fee paid to another program event or refund the registration fee for that particular event. Program cancellations will be posted on the society’s conference details web page.
Hotel Information
Detroit Marriott at the Renaissance Center
Renaissance Center
Detroit, Michigan 48243 USA
Phone: 1-313-568-8000
Fax: 1-313-568-8146
Soaring 73 floors above the Detroit River, the Detroit Marriott at the Renaissance Center is a premier city center hotel that rises to meet the needs of business, leisure and meeting guests alike. This downtown Detroit hotel’s location in the GM Renaissance Center provides guests with easy access to a variety of shops, restaurants and services. And its convenient connection to major downtown attractions by the city’s “People Mover” public transportation system makes this Detroit hotel an ideal location for meetings and events. Floor-to-ceiling windows and dramatic views highlight guest rooms that also feature Marriott s Revive® bedding, new 37 flat panel TVs and high-speed Internet access. The hotel’s downtown Detroit restaurant offers something for everyone in a contemporary atmosphere overlooking the Detroit River and Windsor, Canada.
Making Hotel Reservations
The Marriott Detroit offers SAVE International 2009 Annual Conference attendees the discounted room rate of $139 per night, plus applicable state and local taxes.
Conference attendees are responsible for their own travel and lodging arrangements and expenses. To reserve a room at the Marriott Detroit at the group discount call toll-free at (800) 228-9290 (USA and Canada only) or dial (313) 568-8000.
Government Per Diem Reservations
The Marriott Detroit will only accept government per diem reservations through the SAVE International Business Office. Government per diem rates apply only to United States residents who are currently employed by a municipal, state, or federal government agency. Call (937) 224-7283 or send your arrival and departure information to info@value-eng.org to reserve rooms at the government per diem rate. The government per diem rate is $105 per night, as of the contract date. All government per diem room requests must be received by the society business office no later than 5:00 p.m. Eastern Time on June 4, 2009.
Reservation Deadline
No discount room reservations will be accepted by the Marriott Detroit or SAVE International after June 5, 2009.
Room Cancellations
Individuals may cancel their room without penalty up to 72 hours prior to check-in.
Hotel Check-in/Check-out
The hotel’s check-in time is 3:00 p.m. and check-out time is 11:00 a.m. If rooms are requested prior to check-in time, the hotel will make a reasonable effort to accommodate early arrivals.
Reimbursable Expenses
SAVE International will reimburse lodging, meal, and travel expenses only for pre-conference and certification training course instructors, per the society’s Policy on Seminar Reimbursements. Technical program speakers, session moderators, and forum panelists are not eligible for reimbursement of lodging, meal, or travel expenses.
To request a copy of the society’s Policy on Seminar Reimbursements, please call the society business office at (937) 224-7283 or send an email message to info@value-eng.org.
Travel Information
The Marriott Detroit website offers detailed travel information online: http://www.marriott.com/hotels/maps/travel/dtwdt-detroit-marriott-at-the-renaissance-center/. The hotel does not provide shuttle service.
Customs Information
Visitors to the USA must show evidence of their country of residence. This is most easily accomplished with a passport. Citizens of some countries must obtain a temporary visa to enter the USA. Visitors should ask about visa requirements and valid travel documents at the American embassy, consulate, or mission in their home countries before departing.
If you are traveling with a minor child (less than 17 years old), you should carry identification, similar to that mentioned above, for each child; a letter of permission from the child’s parent or legal guardian when traveling with a child who is not legally your own; and, copies of legal documents regarding custody rights if you share custody.
Climate
June in Michigan is typically warm and humid with cool nights. Please remember that the hotel meeting rooms may be air conditioned and quite cool, so you may wish to bring a sweater or jacket.
Conference Attendee Benefits
Full registration to the SAVE International Annual Conference includes a copy of the conference proceedings; admission to the President’s Reception, awards banquet, and attendee meals and refreshment breaks; and admission to conference technical sessions and forums and exhibits.
Guests
Are you bringing a guest to the conference? Guests may accompany attendees to the technical sessions; however, separate admission tickets must be purchased if your guest wishes to accompany you to the President’s Reception, awards banquet, or other optional event.
Special Meal Requests
The Detroit Marriott will make every reasonable attempt to accommodate dietary restrictions when plated meals are served. If you have diabetic, vegan, vegetarian, gluten-free, or other special dietary requirement, please notify in writing the SAVE International Business Office no later than May 7, 2009.
Special Assistance
SAVE International will be pleased to assist you with any special needs. Conference attendees requiring special assistance are asked to notify the business office in writing prior to May 7, 2009, so that their needs may be properly accommodated.
Dress Code
Business casual attire (shirt, slacks for men; skirt or slacks for women) is recommended for conference sessions, workshops, and the President’s Reception. Attire for the awards banquet is generally more formal.
Conference Program
Call for Awards Nominations
Award nominations must be received by February 1, 2009, for consideration. Download the nomination form for honors and awards here: http://www.value-eng.org/education_honors.php.
Exhibit & Sponsor Opportunities
You can support the educational and programmatic endeavors of SAVE International through a conference sponsorship or exhibiting at the annual conference. SAVE International offers increasing levels of recognition corresponding to increasing levels of support. Your generosity can be repaid in complimentary exhibit space, complimentary advertisement space, and printed, electronic, and verbal recognition.
There are two ways to commit your sponsorship or to reserve an exhibit space.
All exhibit space reservations and sponsorships received by the society business office will be acknowledged in writing.
SAVE International greatly appreciates your generosity and your involvement in our 49th Annual Conference.
Conference Sponsors
Friend of SAVE International
- Emad Shublaq, Ph.D., CVS, CPEng., FIEAust., FASCE (50th Birthday Pens)
